Today, Lonza is a global leader in life sciences operating across five continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

We are looking for an Administrative Assistant to join our team based at our headquarters either in Basel or Visp Switzerland. The successful candidate will perform administration duties to support and drive the Advanced Synthesis Business Platform forward and will provide support to different leaders and teams.

Key responsibilities:

• Management of high level and complex diaries for designated leaders.

• Support for offsite Teams meetings

• Scheduling internal and external calls/meetings and travel dates.

• Schedule all travel, including flights, hotels, and cab transfers, using the designated Lonza travel company.

• Complete expense reports on behalf of respective Managers, ensure all reports are submitted and approved in designated timeframes.

• Meeting co-ordination support for both internal and external meetings, including room booking, hospitality, agenda, and attendance.

• Raising Purchase Requisitions for the purchase of goods and services, as required and completion and maintenance of the spend tracker.

• Administration and maintenance of SharePoint sites and associated access trackers.

• Creation of new and update of current Administration Work Instructions.

• Preparation of presentation materials.

• Handle on-boarding for new starters before start to ensure a smooth start and that they are set up on all relevant systems.

Key requirements:

• Experience of working as a PA of senior leadership teams

• Expert use of Microsoft Office (Excel, Word, PowerPoint, Access and SharePoint) and SAP Ariba.

• Proficient in English and German (Swiss German and French are nice to have).

• Capable of coordinating and prioritising heavy and diverse workload with accuracy and minimal supervision while meeting critical deadlines.

• High level of attention to detail.

• Highly effective standout colleague with strong interpersonal and administrative technical skills.

• Ability to interact with all levels of employees in a courteous, helpful and professional manner.

• High flexibility on working hours, willingness to work overtime in outstanding cases

• Ability to work across various levels, from planning to on-site operations, aligned with overall R&D and BU goals.

• Support own and matrix team resource planning, project management activities and prioritization decisions.

• Strong communication skills and capacity to translate technical information into business insights for the decision-making process.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.